Policies & Procedures

The research area closes promptly at 3:00 P.M. No new records may be requested by a patron after 2:45 P.M.


Upon arrival at the County Archives location on the Third Floor you should sign the Visitors' Register and then be seated. A staff member will greet you to ascertain your specific research needs and identify the appropriate resources available.

Archives Information Sheet

Records Request

When requesting copies of documents by mail, your letter of inquiry should include the following details:

  • Type of record (birth, death, naturalization, and the surnames to be searched followed by the relevant dates and any other pertinent information.
  • Page numbers and volume
  • Petition numbers



If your request includes all of the details listed above the staff will respond to your request within 3 weeks. If some of the specifics are not provided you can expect an additional delay before receiving a response.

To expedite your request, limit the number of inquiries per request. Send separate request forms or emails for each type of record you are seeking.


Email/Fax: You may also request information through email or fax by the contacting the Archives in care of archive@cuyahogacounty.us or FAX (216-443-3636). Please remember to provide your mailing address with your email or fax request so our staff can forward your documents to you.